Using the Payment Wizard to Charge an EOFY Statement Fee

Some agencies charge their owners an additional fee for producing End of Financial Year statements. The quickest and easiest way to charge this fee in Console is by using the Payment Wizard.

Prerequisites

Before using the Payment Wizard, we recommend:

  1. Create a Financial Year Statement Fee/EOFYS Fee dissection (include GST).  This will identify the fee on the owners statements.
  2. Assign a category to Properties that will incur this fee. If all owners are charged this is not required. You can create a new category through the Categories Manager and assign the new category to Owners in bulk by highlighting all, right click, then select Categories.

Running the Payment Wizard

  • From the Transactions menu select Payment Wizard.
  • Click Next
  • Select Use an existing profile (if available), or select Create a new profile.
    Image 1 EOFY Tip Using the Payment Wizard to Charge an EOFYS Fee
  • If creating a new profile enter a profile name eg. EOFY Statement fee
  • Click Next
  • Select a Payment Method. Choose Journal to process the fee immediately, or Pending to process the fee during the next disbursement process (if you select Journal Gateway will automatically create a pending payment if an Owner has insufficient funds).
  • Selecting Cheque will process a cheque immediately.
    Image 2 EOFY Tip Using the Payment Wizard to Charge an EOFYS Fee
  • Click Next.
  • The Payment Details screen appears. If you are using an existing profile the payment details will display, otherwise select New to create new payment details.
  • In the Amount field, enter the fee (including GST) to be charged to each property.
  • Select including GST.
  • Enter a brief description in Details. This will appear on the Owner’s statement.
    Image 3 EOFY Tip Using the Payment Wizard to Charge an EOFYS Fee
  • Type in the Creditor name, or click Creditor and search.
  • The default dissection for the selected creditor will appear.
  • In the Dissection field, enter the End of Financial Year dissection and select from the list, or click the Dissection button to search.
  • Click Save and then Next.
    NOTE: To change an existing payment item, select the item, click Open, then update the details as required and click Save. To delete an item, select it and click Delete.
    Image 4 EOFY Tip Using the Payment Wizard to Charge an EOFYS Fee
  • If the method of Cheque or Journal were selected at step 4 select Create pending payments. This will create a pending payment where Owner has insufficient funds to process the fee.
  • Click Next.
  • You can select the properties chargeable by ticking all of the relevant boxes. However, it is easier to search for a category assigned to the rental property file. Click the Categories button to select the required category.

    Image 5 EOFY Tip Using the Payment Wizard to Charge an EOFYS Fee
  • Click Next.
    Image 6 EOFY Tip Using the Payment Wizard to Charge an EOFYS Fee
  • A summary of the Payment Wizard instructions will display – you may use the scroll bar on the right-hand side of the screen to view the text if required. The wizard will tell you when the process has successfully completed.
  • Click Finish to process the payment.
  • Click Close to exit the Payment Wizard.

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